ECE ITS relies on client academic units to interact with the University Oracle Financials and comply with University procurement policies.
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Purchasing Cycle
When a client requests equipment, services, or software, the following process ensues
A request ticket is created to track communications and artifacts for the purchasing engagement.
A vendor quote is provided that includes service and payment terms, purchasing requirements, shipping fees, shipping contacts, and delivery instructions.
If the client accepts the quote, the purchasing academic unit must create a purchase order or obtain approval for a PCard purchase.
The buying unit must include purchase confirmation and tracking information, if applicable, in the request ticket along with a verified shipping contact.
Upon receiving equipment or other artifacts, the receiving person or unit must verify receipt in the request ticket.
Finally, activation codes or licensing information must be shared in the request ticket, if applicable.